Indicate the Board of Directors whose services were terminated during the period being reported:
Total number of Board members 3
Total % of Board 20%
Total number of proprietary directors 7
% of total Board of Directors 46.667
Personal or corporate name of director Mrs. Alicia Velarde Valiente
Profile Independent
Mrs. Alicia Velarde was born in Madrid on October 28, 1964 and studied at ICE Pablo VI from where she graduated Magna Cum Laude. She earned a Law Degree from San Pablo University Studies Centre (Universidad Complutense) obtaining 21 distinctions (A+), 3 As and 1 A-. In 1990 she passed the Notary exams and became a Notary Public. During the 1994-1995 academic years she taught Civil Law at Universidad Francisco de Vitoria, where she remained until 1999. She is still connected with this University where from 1999 to the present, she teaches Master Lectures in the Masters in Canon Law, under the Directorship of Mr. José Mª Iglesias Altuna.
Personal or corporate name of director Prof. Carlos Sebastián Gascón
Profile Independent
Prof. Gascón (born in Madrid in 1944) studied at the universities of Madrid, Essex (UK) and the London School of Economics. He has been professor of Introduction to Economic Analysis at Madrid’s Universidad Complutense since 1984. Outside his academic life, he has served as Director General for Planning attached to the Spanish Ministry of the Economy, director of the Fundación de Estudios de Economía Aplicada (FEDEA) and consultant and director of various private companies. He currently sits on the boards of Abengoa, S.A., Abengoa Bioenergía, S.A. and Gesif, S.A. He is likewise a member of the Boards of Trustees of Fundación Real Madrid and of the Scientific Committee of Fundación de Estudios Financieros. He has written many articles and papers on macroeconomics, the workplace, economic growth and the institutional economy and is also a regular columnist for the Cinco Días economic newspaper.
Personal or corporate name of board member Mr. Ricardo Martínez Rico
Profile Independent
Mr.Ricardo Martínez Rico holds a Degree in Business, with extraordinary merit, Commercial Expert and State Economist, on leave of absence, and founding member and executive chairperson of the Equipo Económico, S.L. Among other posts previously held, he managed the Spanish Business and Economic office in Washington and served as State Secretary for Budgets and Expenses in 2003/2004.
Personal or corporate name of director Prof. Mercedes Gracia Díez
Profile Independent
Professor of Econometrics at Madrid’s Universidad Complutense and at Centro Universitario de Estudios Financieros. She has had her scientific work published in the Journal of Business and Economic Statistics, Review of Labour Economics and Industrial Relations, Applied Economics and the Journal of Systems and Information Technology. Director of Balance Sheet Management at Caja Madrid (1996-1999). Head of the Economics and Law Division of the National Agency for Evaluation and Forecasting (Agencia Nacional de Evaluación y Prospectiva) (1993-1996).
Personal or corporate name of director Prof. José Borrell Fontelles
Profile Independent
Mr Borrell Fontelles (born 24/04/1947) is professor of Introduction to Economic Analysis at Madrid’s Universidad Complutense and is to be the next Chairman of the European University Institute in Florence. He studied aeronautic engineering at the Universidad Politécnica in Madrid, and also holds a doctorate in Economic Sciences, a master’s degree in Operations Research from Stanford and a further master’s from Paris’ Institut Français du Pétrole. He worked as an engineer at Compañia Española de Petróleos (1972-1981) and, between 1982 and 1996, he served successively as Secretary General for Budget, Secretary of State for Finance and Minister for Public Works, Telecommunications, Transport and the Environment. He was Chairperson of the European Parliament over the first half of the 2004-2009 legislative term and Chairperson of the Development Assistance Committee over the second.
Total number of independent directors 5
% of total Board of Directors 33.3%
The Audit Committee and the Appointment and Remunerations Committee were formed on December 2, 2002 and on February 24, 2003, respectively. On the same date, the Board of Directors prepared a proposal to modify the Bylaws for the purpose of incorporating the forecasts relating to the Audit Committee, the proposal of the Regulations on the development of Shareholders Assemblies, the partial modifications to the Regulations of the Board of Directors and, finally, the Regulations on the internal system of the Audit Committee and of the Appointment and Remunerations Committee, approved by the General Meeting on June 29, 2003.
In February 2004 the composition of both commissions was modified for the purpose of permitting independent board members from outside the Company to become members of those commissions. Consequently, the Audit Committee and the Appointment and Remunerations Committee were now made up of board members, all of whom were non-executive and most of whom were independent, in accordance with what is established in the Financial System Reforms Act. As a result, the first two independent board members were appointed by the Board of Directors since there was still, logically, no appointment committee. Said independence is also ratified on annual basis by the Appointment Commission. Upon its forming, the proposal for the appointment of board members became part of its competence, and since then the aforementioned commission has been the one making the proposals to the Board of Directors.
None
Explain the reasons for why these cannot be considered independent or proprietary directors and detail their connections with the company, its executives or its shareholders.
Not applicable.
Detail any changes in the classification of directors that may have taken place over the year:
Not applicable.
Detail any failure to address formal requests for board representation made by shareholders whose stake equals or exceeds that of others at whose request proprietary directors have been appointed. If so, explain why the request was not entertained.
No.
On July 25, 2011, Daniel Villalba Vilá resigned as board member and the resignation was accepted by the Board of Directors of Abengoa on the same date (he also resigned as head of the Appointments and Remunerations Committee and as member of the Audit Committee) due to the increase of other professional occupations.
All CEO-related faculties are vested in Messrs. Manuel Sánchez Ortega and Felipe Benjumea Llorente. A General Power of Attorney has been conferred upon Mr. José Terceiro.
Not applicable.
No.
Investment and financing policy
Yes
Definition of the structure of the business group
Yes
Corporate governance policy
Yes
Corporate social responsibility policy
Yes
Strategic or Business Plan, and budget and management targets
Yes
Remuneration and performance assessment policy for senior executives
Yes
Risk control and management policy; and the frequent monitoring of internal information and control systems
Yes
Dividends and treasury stock policy and, in particular, limits thereto
Yes
a) For the company covered by this report:
b) Remuneration payable to members of the company’s Board of Directors due to positions held on other Boards of Directors and/or within the senior management of other group companies:
c) Total remuneration by type of director:
d) Profit attributed to the parent company:
Total remuneration paid to the senior management (in thousand Euros): 7.822
There are no contracts or lists of the indicated. Whatever the case may be it is the competence of the Board of Directors upon the proposal of the Appointment and Remunerations Committee, which, as already indicated, has not yet been exercised.
Process for establishing the remuneration of Board members and relevant Bylaws
Established by the Appointments and Remuneration Committee, Art. 39 of the Bylaws, Remuneration Policy Report for company directors presented to the General Shareholders’ Meeting.
Indicate whether the following decisions must be approved by plenary session of the Board:
Following a proposal from the company’s chief executive, the appointment and removal of senior executives, including their compensation clauses.
Yes.
The remuneration of Board members and, in the case of executive ones, the additional remuneration for their executive functions and other conditions set forth in their contracts.
Yes.
Amount of fixed remuneration items, including a breakdown, where applicable, of allowances for participation on the Board and its committees and an estimation of the annual fixed remuneration to which they give rise.
Yes.
Variableremuneration items.
Yes.
Main characteristics of the benefits system, with an estimation of their annual amount or equivalent cost.
Yes.
Conditions that must be contained within the contracts of those who perform senior management functions as executive directors.
Yes.
The 2011 financial year Appointments and Remunerations Committee issued reports on:
The follow-up and evolution of remunerations of the members of the Board of Directors and the company’s top management.
The proposal of remunerations for the members of the Board of Directors and the company’s top management.
The preparation of the relevant information to be included in the financial statement.
The proposal to the Board of Directors for the co-optation appointment of board member Mr. Manuel Sanchez Ortega, following the resignation of Mr. Miguel Martín Fernández
The proposal to the Board of Directors to be submitted to the next Shareholders’ General Assembly, to ratify the previous appointment of Mr. Manuel Sánchez Ortega as CEO, by co-optation.
The proposal to the Board of Directors for the approval of the annual report on the Policy of Remuneration of Administrators.
The report verifying adherence to the conditions entailed in the appointment of board members and their characteristics and type.
The proposal to the Board of Directors reporting on the remuneration of the members of the board of directors and the chief executive.
Reports on salary comparison and market researches by independent experts.
Issues covered in the remuneration policy report
Amount of fixed remuneration and variable remuneration items.
Role played by the Remuneration Committee
Preparation of the proposal to the Board, stating grounds.
Did the company seek external consultancy?
Yes
Identity of external consultants
Three independent external consultancy firms.
Provide details, where applicable, of any relevant relations other than those contemplated in the previous section, between members of the Board of Directors and significant shareholders and/or group entities:
Personal or corporate name of the Board member
Mr. Benjumea Llorente
Personal or corporate name of significant shareholder
Finarpisa, S.A.
Description of the relationship
Chairman of the Board
In the Board of Directors’ meeting held on 24th October 2011, amongst other things, a decision was taken with regards to the agreement on the partial modification of Articles 27 and 28 of the Board of Directors of Abengoa S.A. A specific entry was made on the minimum number of members that may make up the Appointments and Remunerations Committee, as well as that of the Audit Committee:
Article 27: “[…] The Audit Committee shall consist of a minimum of three board members with mandates of four years maximum. Two of them shall be non-executive board members, thus ensuring a non-executive majority as envisaged in the aforementioned Law […]”.
Article 28: “[…] The Appointments and Remunerations Committee shall consist of a minimum of three board members with mandates of four years maximum. Two of them shall be non-executive board members, thus ensuring a non-executive majority […]”. Said modification was entered in the Seville Company Registry and the CNMV was informed thereof.
The Appointments and Remuneration Committee is the competent body in all cases and provides the Board of Directors with its duly substantiated proposal, applying the criteria of independence and professionalism as established in the regulations governing the Board and the Committee itself.
The performance of board members and of the executive board members is evaluated on the proposal of the Appointments Commission through a reasoned report filed to the Board during its first meeting of the following quarter, after the closing of the previous exercise and upon obtaining or at least knowing the estimate of the accounts closure for the exercise and receiving the report from the auditor, which are essential as evaluation criteria.
The Audit Committee and the Appointment and Remunerations Committee were formed on December 2, 2002 and on February 24, 2003, respectively. On the same date, the Board of Directors prepared a proposal to modify the Bylaws for the purpose of incorporating the forecasts relating to the Audit Committee, the proposal of the Regulations on the development of Shareholders Assemblies, the partial modifications to the Regulations of the Board of Directors and, finally, the Regulations on the internal system of the Audit Committee and of the Appointment and Remunerations Committee, approved by the General Meeting on June 29, 2003.
In February 2004 the composition of both commissions was modified for the purpose of permitting independent board members from outside the Company to become members of those commissions. Consequently, the Audit Committee and the Appointment and Remunerations Committee were now made up of board members, all of whom were nonexecutive and most of whom were independent, in accordance with what is established in the Financial System Reforms Act. As a result, the first two independent board members were appointed by the Board of Directors since there was still, logically, no appointment committee. Said independence is also ratified on annual basis by the Appointment Commission. Upon its forming, the proposal for the appointment of board members became part of its competence, and since then the aforementioned commission has been the one making the proposals to the Board of Directors.
Directors are removed from office when the term for which they were appointed comes to an end, and similarly in all other cases when removal or resignation is required pursuant to applicable law, the Bylaws or these Regulations.
Directors must offer to resign and, if the Board of Directors considers it appropriate, tender their resignation in the following cases:
a) In any of the cases of incompatibility or prohibition prescribed by law.
b) When they are severely punished by a public authority for having violated their obligations as board members.
c) When asked to do so by the Board itself for having violated their obligations as board members..
Thus, Article 13 (Board Member Dismissal) of the Board of Directors Regulations establishes that:
1. Board members shall be dismissed from their posts after the period for which they were appointed and under all the other assumptions pursuant to the Law, the Bylaws and this Regulation.
2. Board members are bound to place their posts at the disposal of the Board of Directors and to sign, should the Board deem it convenient, the relevant resignation in the following cases:
a) If they are involved in any of the legally envisaged assumptions of prohibition, incompatibility or conflicts of interest;
b) If they are severely punished by any public authority for infringing upon their obligations as board members;
c) Should the Board itself request it so for having infringed upon their obligations as board members;
3. Once the period ends or is terminated, for any other reason, said board member, in the performance of its duty, may not render any services to any other competing entity for a period of two years, except if the Board of Directors frees him/her from this obligation or shortens its duration3.
Measures to limit risks
In accordance with that set forth in article 44 bis of the company’s Bylaws, the Board of Directors set up the Audit Committee and the Appointments and Remuneration Committee on December 2, 2002 and February 24, 2003, respectively.
These committees are vested with the necessary non-delegable powers stemming from the responsibilities assigned to them by law, the Bylaws and their respective internal regulations. They have been set up to control and oversee those matters that fall within their remit.
Both are presided over by an independent, non-executive director, and likewise comprise a majority of independent and non-executive directors.
On December 10, 2007, the Board of Directors decided to appoint Mr. José B. Terceiro Lomba (representing Aplicaciones Digitales SL), coordinating board member, as Executive Deputy Chairman of the Board of Directors, with the consent of all the other board members and especially the independent members.
On October 25, 2010, the Board of Directors also decided to appoint Mr. Manuel Sánchez Ortega as CEO sharing his executive duties with Mr. Felipe Benjumea Llorente. The existence of three executive board members, as stated above, within a wide majority of independent or external board members results in the working control of the decisions of the top executive, ensuring that sound decisions are taken and allowing better performance of the company’s corporate governance.
Indicate and, where applicable, explain whether rules have been established that empower one of the independent Board members to request that a meeting of the Board be convened, or that new items be added to the agenda, the aim being to coordinate and echo the concerns of the external directors and oversee evaluation by the Board of Directors.
Explanation of the rules
The Board of Directors is currently composed of fifteen members. The Regulations of the Board of Directors govern its composition, functions and internal organization. In addition, there is an Internal Code of Conduct in Stock Markets, the scope of which extends to members of the Board of Directors, senior management and all those employees who, on account of their posts or assigned duties, may be affected by its content. The Regulations of the General Shareholders’ Meeting govern the formal and internal aspects of such meetings. Lastly, the Board of Directors is assisted by the Audit Committee and the Appointments and Remuneration Committee, which both have their own Internal Regulations. All these regulations, brought together in a consolidated text of the Internal Corporate Governance Regulations, are available at the company’s website, www.abengoa.com. Since its inception, the Appointments and Remuneration Committee has been analyzing the structure of the company’s governing bodies and has been working to adapt it to incorporate corporate governance recommendations, paying particular attention to the historic and special configuration of these bodies within Abengoa. In accordance with this analysis, in February 2007 the Committee recommended the creation of the post of coordinating director, coupled with the elimination of the Advisory Committee to the Board of Directors. The first measure was in order to incorporate the most recent corporate governance recommendations, as created in Spain in 2006, whereas the second was proposed because the Committee considered that the Advisory Committee had already fulfilled the function for which it was originally created and that its coexistence with the corporate bodies could lead to conflicts of power. Both proposals were approved at a meeting of the Board of Directors held in February 2007 and at the General Shareholders’ Meeting held on April 15 of the same year, and José B. Terceiro was appointed (on behalf of Aplicaciones Digitales, S.L.) as coordinating board member, in his capacity as independent member. On a final note, in October 2007 the Committee proposed to the Board that it accept the resignation of Mr. Javier Benjumea Llorente from his position as Vice-Chairman, with the consequent revocation of his delegated powers, and likewise accept the appointment of a new natural person to represent Abengoa and the Focus-Abengoa Foundation in those entities or companies in which they have an appointed position.
The Committee then considered it advisable to recommence its study on the number and characteristics of the Vice-Chairman of the Board of Directors within the current structure of governing bodies.
As a result of this, the Committee thought it necessary for the Executive Deputy Chairman of Abengoa to have the powers conferred by the Spanish Corporations Act (Ley de Sociedades Anónimas) with regard to the organic representation of the company on the one hand, and, on the other, as a counterweight to the functions of the Chairman within the Board of Directors. On this basis, it considered that a coordinating director – with the functions assigned to that position by the resolutions of the Board of Directors (February 2007) and the General Shareholders’ Meeting (April 2007) – would be the ideal figure, given the corporate governance recommendations and the structure of the company, as well as the composition and diversity of its directors. The coordinating director has already been entrusted with the task of coordinating the concerns and motivations of the other Board members, and as such has the power to request that a Board meeting be convened and that new items be included on the agenda. In its role as the visible head of Board members’ interests, it has, more de facto than de jure, a certain representative nature on the Board, and it therefore seemed appropriate to confirm and expand this representation by making the post both institutional and organic. For the reasons outlined above, the Committee proposed Aplicaciones Digitales, S.L. (Aplidig, represented by Mr José B. Terceiro Lomba), the current coordinating director, as the new executive deputy Chairman to the Board of Directors. In addition, and within the functions of organic representation, the current executive deputy Chairman, jointly with the Chairman of the Board, was put forward as the physical representative of Abengoa in its capacity as the chair of the Focus-Abengoa Foundation, as well as in any other foundations and institutions in which the company is or must be represented.
In view of the above, on December 10, 2007, the Board of Directors agreed to appoint Aplicaciones Digitales, S.L. (represented by Mr José B. Terceiro Lomba), the current coordinating director, as executive deputy Chairman of the Board of Directors, with the unanimous consent of the independent directors for the company to continue acting as coordinating director in spite of its new appointment as executive deputy Chairman. In addition, and within the functions of organic representation (conferred by means of a power of attorney granted by the Board of Directors on July 23, 2007), the vice- Chairman, jointly with the Chairman of the Board of Directors, has been put forward as the physical representative of Abengoa, in its capacity as the chair of the Board of the Focus-Abengoa Foundation, as well as in any other foundations and institutions in which the company is or must be represented.
No.
Indicate how the resolutions of the Board of Directors are adopted, stating, at least, the minimum quorum and the types of majorities required to adopt the resolutions:
Description of the resolution:
All, save ones for which legally reinforced majorities are required.
Description of the resolution:
Delegation of powers
No.
Yes.
Matters on which there is a casting vote: In the event of a tie.
No.
Maximum term of office:
None
Explanation of the reasons and the initiatives
As at December 31, 2011, there were 3 females in a total of 15 board members (20%)
The internal policy of the company, mainly reflected in the Code of Conduct and in the procedure for selecting and hiring workers, excludes all discriminatory measures, actions or omissions
In particular, indicate whether the Appointments and Remuneration Committee has established procedures to ensure that selection processes do not suffer from implicit biases that hamper the selection of female Board members, and whether female candidates who meet the required profile are deliberately sought:
Specify the main procedures
There are no discriminatory measures. The number of female directors increased from one in 2006 to three (25/02/2008).
Not applicable
The second section of Article 10 of the Regulations of the Board of Directors establishes the following:
“Each Board Member may confer his/her representation upon another Board Member without it limiting the number of representations that each may hold for attendance to the Board. The representation of the absent Board Members may be conferred by any written means whatsoever, including telegram, telex or telefax addressed to the Chair.”
InIndicate the number of meetings held by the different Board committees during the financial year:
Number of meetings of the Executive or Delegate Committee Not applicable
Number of meetings of the Audit Committee 5
Number of meetings of the Appointments and Remuneration Committee 4
Number of meetings of the Appointments Committee Not applicable
Number of meetings of the Remuneration Committee Not applicable
Number of non-attendances of directors during the year 7
% of non-attendances of the total votes cast during the year 2.6
Yes.
Identify, where applicable, the people who certified the company’s individual and consolidated accounts for approval by the Board:TABLA 18
The risk control system, the internal audit services and the Audit Committee have been set up to act as mechanisms of frequent and recurrent control and oversight. They identify and, where appropriate, resolve potential situations which, if not addressed, could give rise to incorrect accountancy treatment.
No.
Appointment and Removal Procedure
Proposal from the Appointments and Remuneration Committee, stating grounds
Does the Appointments Committee communicate appointments? Yes
Does the Appointments Committee communicate removals? Yes
Does the plenary session of the Board approve appointments? Yes
Does the plenary session of the Board approve removals? Yes
Does the Secretary to the Board have special responsibility for ensuring that the recommendations on good governance are followed?
Yes.
The Audit Committee is composed of a majority of non-executive directors, thus meeting the requirements set forth in the good governance regulations and, especially, in the Spanish Financial System Reforms Act (Ley de Reforma del Sistema Financiero). Likewise, in accordance with the provisions of Article 2 of its Internal Regulations, the office of Chairman of the Committee must be held by a non-executive director.
Functions
The Audit Committee is entrusted with the following functions and responsibilities:
To report on the Annual Accounts, as well as on the quarterly and half-yearly financial statements that must be issued to the regulatory or supervisory bodies of the securities markets, with express mention of the internal control systems, verification of compliance and monitoring through internal audit and, when applicable, on the accounting criteria applied.
To inform the Board of any change in the accounting criteria and the risks either on or off the balance sheet.
To report to the General Meeting of Shareholders on matters questioned by shareholders, and which fall within its powers.
To advice the Board of Directors to propose the appointment of the external financial auditors to the General Meeting of Shareholders.
To monitor the internal audit services. The Committee will have full access to the internal audit and will report on the process of selection, appointment, renewal and cessation of the internal audit director, monitoring the director’s remunerations and reporting on the department’s budget.
To study the financial reporting process and the Company’s internal control systems.
To liaise with the external auditors in order to obtain information on any matters that could jeopardize their independence and on any other matters that may be in relation to the financial auditing process.
To summon Board members deemed appropriate to its meetings to provide any information whatsoever until the Audit Committee is satisfied.
To prepare an annual report on the activities on the Audit Committee to be included within the management report.
The same procedure applies to financial analysts, investment banks and rating agencies, including their selection under conditions of competence, confidentiality, and non-interference in other departments
No.
In the event of disagreements with the outgoing auditor, please provide details:
No.
Not applicable.
None.
Article 16 (Non-Competition Obligation) of the Regulations of the Board of Directors establishes that:
“The Board Member may not perform duties of whatever nature, whether by him/herself or by proxy, in companies or businesses competing with Abengoa, S.A. and its groups of Companies, neither shall he/she render representation or consultancy services to such companies or businesses. He/she shall be obliged to consult the Board of Directors itself, before accepting whatsoever Management position or before joining the administrative body of any other company or entity.”
If so, provide details:
The secretary to the Board of Directors exercises the functions legally attributed to that position. Currently, the office of secretary and legal consultant are vested in the same person, who is responsible for ensuring that meetings are validly convened and that resolutions are validly adopted on the Board. In particular, he advises board members on the legality of the deliberations and motions put forward and on compliance with the Internal Corporate Governance Regulations. He therefore guarantees the principle of formal and material legality, which governs the actions of the Board of Directors. The Secretary’s Office to the Board of Directors, as a specialized body set up to ensure the formal and material legality of the Board’s conduct, has the full support of the latter to carry out its functions with complete independence of criteria and stability. It is likewise responsible for monitoring compliance with the internal regulations on corporate governance. Acting on its own initiative or upon the request of board members, it provides the necessary external consultancy to ensure the Board is kept duly informed.
The Board of Directors has access to external, legal or technical consultancy, according to its needs, which may or may not be arbitrated through the Board secretary. The second paragraph of Article 19 of the Regulations of the Board of Directors sets forth that:
“Likewise, through the chairman of the Board of Directors, the board members shall be empowered to propose to the Board of Directors, by majority, the hiring of legal, accounting, technical, financial, commercial consultants or consultants of any other nature deemed necessary in the interests of the Company for the purpose of providing assistance in the exercise of their duties in dealing with specific problems of certain magnitude and complexity linked with the exercise of such duties.”
Yes.
Details of the procedure:
Remitting of documents and/or making them available at the Board headquarters in advance of Board Meetings.
Also, in compliance with the stipulations in recommendations 24 and 25 of the Unified Code of Good Governance, a handbook of internal basic rules and regulations applicable to the functions and responsibilities of the board member was created to be given to each new board member appointed, to provide vast knowledge of the company and its internal rules. Mr. Ricardo Martínez Rico received a copy of said handbook upon appointment.
Yes.
Explain the rules
Art. 13 of the Board Regulations: Board members must offer to resign and, if the Board of Directors considers it appropriate, formalize said resignation in the following cases: When they fall within any of the grounds for incompatibility of prohibition as prescribed by the applicable law.
Section (p) of Article 14.2 of the same Regulation also establishes the obligation of the board members to inform the company of all legal and administrative or whatsoever other kinds of claims which, due to their magnitude, may severely affect the reputation of the company.
Not applicable.
InIndicate whether the Board of Directors has analyzed the case. If so, explain the decision taken regarding whether or not the director should remain in his/her post, giving reasons.
Not applicable.
a) Audit Committee
b) Appointments and Remuneration Committee
Monitoring the preparation process and the integrity of the financial information on the company and, where applicable, the group, verifying compliance with legal requirements, proper delimitation of the scope of consolidation and the correct application of accounting criteria.
Yes
Frequently assessing the internal control and risk management systems, so that the main risks are adequately identified, managed and made known.
Yes
Ensuring the independence and efficacy of the internal audit; proposing the selection, appointment, reappointment and removal of the head of the internal audit service; proposing the budget for such service; receiving frequent information on its activities; and checking that the senior management takes the conclusions and recommendations of its reports into account.
Yes
Establishing and overseeing a mechanism that enables employees to communicate - confidentially and, when considered appropriate, anonymously - any possible irregularities they may observe within the company, especially those of financial and accounting.
Yes
Presenting the Board of Directors with proposals for the selection, appointment, reappointment and replacement of the external auditor, as well as the conditions under which it is contracted.
Yes
Regularly receiving information from the external auditor, on the audit plan and the results of its implementation, and checking that the senior management takes its recommendations into account.
Yes
Ensuring the independence of the external auditor
Yes
In the case of groups, helping to ensure that the group auditor also conducts the audits for individual group companies.
Yes
1st Appointments and Remunerations Committee
Brief description
The Appointments and Remunerations Committee is composed of a majority of non-executive directors, thereby fulfilling the requirements established in the Financial System Reforms Act (Ley de Reforma del Sistema Financiero). Likewise, in accordance with the provisions in Article 2 of its Internal Regulations, the position of Chairman of the Committee must be held by a non-executive board member.
Functions
The following are the duties and competencies of the Appointments and Remunerations Committee:
1. To report to the Board of Directors on appointments, re-elections, cessations and remunerations of the Board and its posts, as well as the general policy of remunerations and incentives for Board members and for the senior management.
2. To issue prior reports on all proposals that the Board of Directors have to present to the General Meeting of Shareholders on the appointment or removal of directors, even in cases of co-optation by the Board itself; to annually verify the continuous compliance with the requirements governing appointments and nature or type of directors, and to include all of this information in the Annual Report issued. The Appointments Committee shall ensure that the selection procedures for filling in vacancies do not suffer from implicit biases that may hinder the inclusion of females meeting the required profile into the potential candidates thus preventing the selection of female directors.
3. To prepare an annual report on the activities of the Appointments and Remunerations Committee, to be included in the management report.
Organization and function
The Appointments and Remunerations Committee will meet as often as necessary to perform its functions, but at least once every six months.
A quorum is deemed to exist when the majority of its members are present. Proxies may only be granted to non-executive directors.
The Committee shall meet on the occasions necessary to fulfil its functions and, at least, once a quarter. In 2011 it met on four occasions.
The resolutions adopted shall be valid when the majority of the members of the Committee, present or represented by proxy, vote in favour. Situations of tie shall be resolved by Chairman’s vote.
2nd Audit Committee
Brief description
The Audit Committee is comprised of a majority of non-executive directors, thereby fulfilling the requirements established in the good governance regulations and, especially, in the Financial System Reforms Act. Likewise, in accordance with the provisions of Article 2 of its Internal Regulations, the office of Chairman of the Committee must be held by a non-executive director.
Functions
The Audit Committee is entrusted with the following functions and responsibilities:
1. To report on the Annual Accounts, as well as on the quarterly and half-yearly financial statements that must be issued to the regulatory or supervisory bodies of the securities markets, with express mention of the internal control systems, verification of compliance and monitoring through internal audit and, when applicable, on the accounting criteria applied.
2. To inform the Board of any change in the accounting criteria, and any risks either on or off the balance sheet.
3. To report to the General Meeting of Shareholders on matters questioned by shareholders, and which fall within its powers.
4. To advice the Board of Directors to propose the appointment of the external financial auditors to the General Meeting of Shareholders.
5. To monitor the internal audit services. The Committee will have full access to the internal audit and will report on the process of selection, appointment, renewal and cessation of the internal audit director, monitoring the director’s remunerations and reporting on the department’s budget.
6. To study the financial reporting process and the Company’s internal control systems.
7. To liaise with the external auditors in order to obtain information on any matters that could jeopardize their independence and on any other matters that may be in relation to the financial auditing process.
8. To summon any Board members it deems appropriate to its meetings to issue reports until said Audit Committee is satisfied.
9. To prepare annual reports on the activities of the Audit Committee to be included in the Management Report.
Organization and function
The Audit Committee will meet as often as necessary to perform its functions, and at least once every quarter. In 2011 it met on five occasions.
The Audit Committee is considered validly constituted when the majority of its members are present. Proxies may only be granted to non-executive directors.
1º Comisión de Nombramientos y Retribuciones
1ºAppointments and Remuneration Committee
Brief Description
To report to the Board of Directors on appointments, reappointments, cessations and remunerations of the Board and its posts, as well as the general policy of remunerations and incentives for Board members and for the senior management. To report, in advance, on all proposals that the Board of Directors presents to the General Shareholders’ Meeting regarding the appointment or cessation of directors, even in cases of co-optation by the Board of Directors itself; to verify, on an annual basis, continuing compliance with the requirements for appointments of directors and the relevant nature or type of director. This information must be included in the annual report. The Appointments Committee will ensure that, when vacancies are filled, the selection procedures do not suffer from implicit biases that hinder the selection of female directors and that women meeting the required profile are included among the potential candidates. Likewise, to prepare an annual report on the activities of the Appointments and Remuneration Committee to be included in the Management Report.
2ºAudit Committee
Brief Description
To report on the annual accounts, as well as the quarterly and half-yearly financial statements. To inform the Board of any change in the accountancy criteria, or any risks either on or off the balance sheet. To report at the General Shareholders’ Meeting on those matters requested by shareholders that fall within its remit. To propose the appointment of the external financial auditors to the Board of Directors, for subsequent referral on to the General Shareholders’ Meeting.B.2.5. Indique, en su caso, la existencia de regulación de las comisiones del Consejo, el lugar en que están disponibles para su consulta, y las modificaciones que se hayan realizado durante el ejercicio. A su vez, se indicará si de forma voluntaria se ha elaborado algún informe anual sobre las actividades de cada comisión.
Not applicable – there is no Executive Committee.
If not, explain the composition of the executive committee
There is no Executive Committee.